A deposit is required to complete your registration for a tour. Tour deposits are $200 per person for tours less than 30 days in length and $700 per person for tours 30 days in length or longer. No deposit is required to sign up for a waitlist.
Payment Schedule: A deposit is due upon your tour registration. Final tour payment is due 90 days prior to tour departure.
Payments for Additional Services: Payments for additional optional services such as special activity fees, transportation fees, and single supplements are due in full at time of participant request. The funds paid for these services follow the cancellation policies below and are part of your total tour funds paid. Please note: additional optional services may be limited and not available on all tours.
Late Payments: If full tour payment has not been received 65 days before the tour departure, and we have not heard from you via phone or email about your full tour payment, your spot on the tour will be canceled and all funds previously paid will be forfeited.
If you must cancel your trip reservation for any reason, it is your responsibility to notify Adventure Cycling Association immediately through your My Adventure Cycling Account, in writing via email to email@example.com or via U.S. mail. Sorry, but we cannot accept cancellations or transfer requests via the phone.
Should you choose to cancel or transfer your tour registration:
|Days Before tour start date||Cancellation Fee / Transfer Options (per person)|
|90 or more||
|89 - 60||
|59 - 30||
|29 - Tour Start||
Transferred funds expire one calendar year after the original tour’s start date. For example, if your tour was scheduled to start in 2022, your funds need to be used on a tour that departs prior to December 31, 2023. If you decide to transfer your registration, but at the time do not know which tour you’d like to transfer the funds to, we will hold your funds as a Tour Credit on your account to be applied at a later date.
Adventure Cycling reserves the right to cancel and combine trips, and will make the determination if a tour will run between 60 and 45 days prior to tour departure. We may cancel a tour at any time due, but not limited to: low signups, health and safety concerns, travel restrictions, or natural disaster. Should Adventure Cycling cancel your scheduled departure, you can:
If you would like, we can turn any part of your refund into a tax-deductible contribution to support the work of Adventure Cycling.
*Tour coupon is not the same as cash, and can only be applied to a future Adventure Cycling tour. Tour coupon is non-refundable and non-transferrable, and expires at the same time as your deferred Tour Credit.
^Deferred funds from a previous tour will return to your deferred funds and available for a future tour. We may substitute an original payment by credit card with a check reimbursement.
No refund will be given for the following:
In order to maintain reasonable tour prices and to support the health of the organization, Adventure Cycling Association can not make exceptions to this cancellation and transfer policy. We strongly advise travel insurance (outlined below) to cover any risk of your inability to attend the tour.
IMPORTANT NOTE: Avoid purchasing non-refundable travel reservations before receiving confirmation through Adventure Cycling Association that your tour departure is confirmed to run. Adventure Cycling Association is not responsible for any travel costs or cancellation fees related to your getting to/from the start/end points of the tour.
The health and safety of all Adventure Cycling members, tour participants, and community members where we travel, is of the utmost importance to the staff and leadership of Adventure Cycling. We can't wait to tour with you.
Adventure Cycling Association's tours team sincerely wishes for every trip participant to attend and complete the tour of their choice. In an effort to plan for unexpected personal emergencies, health issues, weather, and transportation problems that might cause you to cancel or shorten your trip, travel insurance is strongly advised. Adventure Cycling has partnered with Generali Global Assistance, and you can find out more by visiting adventurecycling.org/travelinsurance.
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