Cancellations and Transfers

All deposits are non-refundable but may be partially transferrable

*No deposit is required to sign up for a waitlist.

If you must cancel your trip reservation for any reason, it is your responsibility to notify Adventure Cycling Association immediately in writing via email to tours@adventurecycling.org or via U.S. mail. Sorry, but we cannot accept cancellations or transfer requests via the phone.

Payment schedule: A deposit is due upon your tour registration. Final tour payment is due 90 days prior to tour departure.

Late Payments: If full tour payment has not been received 60 days before the tour departure, and we have not heard from you via phone or email about your full tour payment, your spot on the tour will be canceled and all funds previously paid will be forfeited.

Adventure Cycling Association’s cancellation policy is as follows:

  • Cancellation more than 90 days before trip departure: Full deposit retained by Adventure Cycling
  • Cancellation 90 to 0 days before a trip departure: Total funds paid retained by Adventure Cycling
  • Transfers more than 30 days before trip departure: Allowed, less a $100 administrative fee applied
  • Transfers 30 to 0 days before a trip departure: Not allowed, cancellation policy applies — total funds paid retained by Adventure Cycling

Transfers between trips are allowed only within the same calendar year for trips that depart before August 1. Transfers between trips that depart after August 1 are allowed for the current or next calendar year. In all cases, an administrative transfer fee of $100 will be applied. Only one transfer is allowed per $100 transfer fee paid.

If transferring to a tour which costs less than the total funds already paid to Adventure Cycling, the difference can be used on another tour according to the schedule outlined above.

The cancellation policy applies equally to any add-on services related to a tour, including but not limited to single supplements, shuttle services, additional lodging before or after the tour, optional activities, etc.

No refund will be given for the following:

  • Participant’s late arrival for a trip
  • If a participant leaves a trip for any reason after the trip start date
  • Food, services, or overnight lodging for which a participant paid but did not use, once a trip has started
  • Dissatisfaction with the weather or road conditions

Adventure Cycling Association reserves the right to cancel or combine trips. If this results in a revised departure date unacceptable to a participant, the participant’s tour fees will be refunded or transferred without a transfer fee.

In order to maintain reasonable tour prices, Adventure Cycling Association will not make exceptions to this cancellation and transfer policy. Please consider travel insurance (outlined below) to cover any risk of your inability to attend the tour.

IMPORTANT NOTE: Avoid purchasing non-refundable travel tickets before receiving confirmation through Adventure Cycling Association that your tour departure is a “go” 60 days prior to the trip start date. Adventure Cycling Association is not responsible for any travel costs or cancellation fees related to your getting to/from the start/end points of the tour.

Travel Insurance

Adventure Cycling Association’s tours team sincerely wishes for every trip participant to attend and complete the tour of their choice. In an effort to plan for unexpected personal emergencies, health issues, weather, and transportation problems that might cause you to cancel or shorten your trip, travel insurance is strongly advised. Adventure Cycling recommends that you purchase travel insurance from TripAssure.

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