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Adventure Cycling Association

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Voting Rules

Vote Pass Requirements

  • At least 10% of membership must vote to reach a quorum.
  • The vote passes if two-thirds of the votes cast OR a majority of the voting power vote in favor, whichever threshold is lower.
  • In terms of real numbers, Adventure Cycling has 17,414 eligible members as of 11:59 PM, December 16, 2025 (includes 3,354 household members who vote on a pro rata basis). At least 1,741 members must vote to reach a quorum.
  • To pass, 1,161 (assuming 1,741 votes are cast) or 8,708 of the total voting power must vote FOR the sale of the building for it to pass.

Who Can Vote

  • All current members can vote. Membership must be current as of 11:59 PM Mountain Time on December 16, 2025.
  • Each member is entitled to one vote on this matter. If a membership stands of record in the names of two or more persons (household membership), their acts with respect to voting have the following effect:
    • if only one votes, the act binds all; and
    • if more than one votes, the vote is divided on a pro rata basis.
  • A member can only vote once and cannot change their vote once it’s submitted.

Voting Period

  • January 13, 2026, 1:00 PM Mountain Time through January 20, 2026, 11:59 PM Mountain Time

What Members Vote On

  • Casting a FOR vote means you support the board’s duty to evaluate and pursue the sale of the building under terms that are beneficial to the organization.

How to Vote

  • A member will need to use their member number and a unique PIN to vote. These are supplied in your email or letter.
    • All members have been assigned a unique PIN specifically for this vote.
    • All members have always had a unique member number.
  • Votes can be cast the following ways:
    • Online form: adventurecycling.org/member-vote
    • Voicemail: call (406)540-5622 and leave a voicemail with the following information: “This is [member name], member number [####], PIN Number is [####], I vote [FOR/AGAINST] the building sale.”
      • Voicemails missing any piece of information will not be counted.
      • No need to spell out your name or say “Z as in Zulu.”
      • Voicemails can be left anytime during the voting period.
    • Mail-in Ballot: Those who don’t have email addresses or have opted out of electronic communications will receive a letter with a mail-in ballot. Mail-in ballots must be postmarked by January 20, 2026.

Results Announcement

  • Results will be announced by January 31, 2026, via email and on the website.

For Assistance and Questions

  • If you need assistance with the voting process or require accommodation, please contact us. Call (406)721-1776 or email questions@adventurecycling.org
  • We’re happy to assist you.