Cancellations and Transfers

All deposits are non-refundable, but may be partially transferrable

If you must cancel your trip reservation for any reason, it is your responsibility to notify Adventure Cycling Association immediately in writing via email or U.S. mail.

Payment schedule:  A deposit is due upon your tour registration. Final tour payment due 90 days prior to tour departure.

Late Payments:  If  full tour payment has not been received 60 days before the tour departure and we have not heard from you via phone or email about your full tour payment,  your spot on the tour will be cancelled and all funds previously paid will be forfeited.

Adventure Cycling Association's cancellation policy is as follows:

  • Cancellation more than 90 days before trip departure: Full deposit retained by Adventure Cycling
  • Cancellation 90 to 0 days before a trip departure: Total funds paid retained by Adventure Cycling
  • Transfers more than 14 days before trip departure: Allowed, less a $100 administrative fee applied
  • Transfers 14 to 0 days before a trip departure: Not allowed, cancellation policy applies- total funds paid retained by Adventure Cycling

Transfers between trips are allowed only within the same calendar year for trips that depart before August 1. Transfers between trips that depart after August 1 are allowed for the current or next calendar year. In all cases, a administrative transfer fee of $100.00 will be applied.

No refund will be given for the following:

  • Maps received by a participant
  • Participant's late arrival for a trip
  • If a participant chooses to leave a trip for any reason after the trip start date
  • Food, services, or overnight lodging for which a participant paid but did not use, once a trip has started
  • Membership fees unless a trip is canceled by Adventure Cycling Association

Adventure Cycling Association reserves the right to cancel or combine trips. If this results in a revised departure date unacceptable to a participant, the participant's tour fees will be refunded.

In order to maintain reasonable tour prices, Adventure Cycling Association will not make exceptions to this cancellations and transfer policy.

IMPORTANT NOTE: Avoid purchasing non-refundable travel tickets before confirming through Adventure Cycling Association that your tour departure is confirmed 60 days prior to the trip start date.

Travel Insurance

Adventure Cycling Association's tours team sincerely wishes for every trip participant to attend and complete the tour of their choice. In an effort to plan for unexpected personal emergencies, health issues, weather, and transportation problems that might cause you to cancel or shorten your trip, travel insurance is strongly advised. Adventure Cycling recommends that you purchase travel insurance from MH Ross Travel Insurance Services, Inc.