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Tour Registration

Thank you for your interest in our guided tours! We’ll be glad to have you along! Please read through these next pages thoroughly. They contain information on our cancellation policies, conditions of participation, and other valuable information.

After completing this form you will be asked to pay a deposit to reserve your space.

Adventure Cycling Association is an equal opportunity recreation provider.

On our family-oriented tours, all participants under the age of 18 need to be accompanied by a supervising adult.

MEMBERSHIP & PARTICIPATION

Whether you are currently a member of Adventure Cycling Association or signing up for a tour without a membership in place, all participants will be members by the point of the tour start. Adventure Cycling is a non-profit organization. We’d like to thank you for joining our tour. Your participation will be more than a fun bike trip, but your support goes on to sustain our mission to inspire, empower and connect people to travel by bicycle.

By signing up for one of our tours you are doing so with the understanding that you will be a positive contributor to the success and enjoyment of the tour. For most of our tours (the exceptions being Fully Supported Events and Inn to Inn trips), participants will have a shared responsibility for certain tasks such as being a part of a cooking rotation. Our unique way of running our small group trips can build a group cohesion that makes the experience so much more enjoyable. Our tours are made special by our participants. We thank you for making them so successful. More information on shared cooking can be found in this FAQ.

PAYMENT, CANCELLATIONS & TRANSFERS

The health and safety of all Adventure Cycling members, tour participants, and community members where we travel, is of the utmost importance to the staff and leadership of Adventure Cycling. These are challenging times, we want to provide support, and options for your current and future planning. Please review our updated Cancellation and Transfer Policy for our 2020 tours. Please note: This policy is valid for participants who had not previously cancelled, transferred, or deferred their funds as of March 16, 2020. Cancellations, transfers, and deferrals requested prior to March 16, 2020 will follow the cancellation policy at time of signup.

A deposit is required to secure your spot on a tour. Deposits are fully refundable or transferable upon request up until the final payment due date (60 days before departure), at which time they follow our cancellation policy.

*No deposit is required to sign up for a waitlist.

If you must cancel your trip reservation for any reason, it is your responsibility to notify Adventure Cycling Association immediately in writing via email to tours@adventurecycling.org or via U.S. mail. Sorry, but we cannot accept cancellations or transfer requests via the phone.

Payment schedule: A deposit is due upon your tour registration. Final tour payment is due 60 days prior to tour departure.

Late Payments: If full tour payment has not been received 45 days before the tour departure, and we have not heard from you via phone or email about your full tour payment, your spot on the tour will be canceled and all funds previously paid will be forfeited.

Adventure Cycling Association’s cancellation policy is as follows:

  • Cancellation more than 60 days before trip departure: Full deposit transferable or refundable.
  • Cancellation 60 to 0 days before a trip departure: Total funds paid retained by Adventure Cycling
  • Transfers more than 15 days before trip departure: Allowed, no transfer fee
  • Transfers 15 to 0 days before a trip departure: Not allowed, cancellation policy applies — total funds paid retained by Adventure Cycling

Special Note: Requests for cancellation exceptions due to COVID-19 can be submitted in writing to tours@adventurecycling.org.

Transfers between trips are allowed, and can be for tours in the 2020 or 2021 calendar year. Any transferred funds from a 2020 tour expire on December 31, 2021.

If transferring to a tour which costs less than the total funds already paid to Adventure Cycling, the difference can be used on another tour according to the schedule outlined above.

The cancellation policy applies equally to any add-on services related to a tour, including but not limited to single supplements, shuttle services, additional lodging before or after the tour, optional activities, etc.

No refund will be given for the following:

  • Participant’s late arrival for a trip
  • If a participant leaves a trip for any reason after the trip start date
  • Food, services, or overnight lodging for which a participant paid but did not use, once a trip has started
  • Dissatisfaction with the weather or road conditions

Adventure Cycling Association reserves the right to cancel or combine trips. If this results in a revised departure date unacceptable to a participant, the participant’s tour fees will be refunded or transferred without a transfer fee.

If, due to the health and safety of the group, Adventure Cycling cancels a trip at any time prior to the tour departure, 100% of funds paid to Adventure Cycling of registered participants at that time can be deferred to another trip or refunded. We are only able to refund tour fees. We cannot reimburse you for any other expenses you may have incurred for the tour.

In order to maintain reasonable tour prices, Adventure Cycling Association will not make exceptions outside of COVID-19 related exceptions to this cancellation and transfer policy. Please consider travel insurance (outlined below) to cover any risk of your inability to attend the tour.

IMPORTANT NOTE: Avoid purchasing non-refundable travel tickets before receiving confirmation through Adventure Cycling Association that your tour departure is a “go” 60 days prior to the trip start date. Adventure Cycling Association is not responsible for any travel costs or cancellation fees related to your getting to/from the start/end points of the tour.

Travel Insurance

Adventure Cycling Association’s tours team sincerely wishes for every trip participant to attend and complete the tour of their choice. In an effort to plan for unexpected personal emergencies, health issues, weather, and transportation problems that might cause you to cancel or shorten your trip, travel insurance is strongly advised. Adventure Cycling recommends that you purchase travel insurance from TripAssure.

UPON REGISTRATION

Upon receipt of your registration, you will receive:

  • A “Before You Go” booklet to help you prepare yourself and your equipment for the tour.*
  • An emailed Tour Confirmation Invoice

60 days before the tour's start, each participant will receive a Tour Information Packet* via email containing logistical information specific to their particular tour. Maps, swag, and safety triangles are distributed at registration on the first day of your tour.

Go to our online sign-up form now.

*We provide these electronically to make our tours that much more green and to ensure you get this information as soon (and reliably) as possible. If you would still prefer a hard copy mailed to you, you can contact the Tours Department via phone or email after signing up for the tour, and we’d be happy to accommodate.

Questions or concerns? Please contact the Tours Department and we're happy to help!

Please note: You can also download a registration form, print it, fill it out, and send it in. Click here for our mailing address. Or, you can call us at 800.611.8687 and we can send you the proper forms by email, mail, or fax. Reservations cannot be made over the telephone, nor can we hold spaces without a registration form and deposit.

  • The number of participants on a tour may be adjusted in response to demand and facility availability.
  • Adventure Cycling Association is an equal opportunity recreation provider that is an authorized permittee with the U.S. Forest Service, National Park Service, Bureau of Land Management, and departments of transportation. Adventure Cycling Association is working cooperatively with these agencies to secure the appropriate permits.
  • In accordance with Federal law and US Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. (Not all prohibited bases apply to all programs.)
  • To file a complaint of discrimination: write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue SW, Washington, DC 20250-9410, or call 202.720.5964 (voice or TDD). USDA is an equal opportunity provider and employer.