Current members will receive a $50 discount on their tour registration. Please login to verify your membership status to apply your discount. Non-member tour participants will receive a complimentary one-year Adventure Cycling Association membership.
Thank you for your interest in our guided tours! We’ll be glad to have you along! Please read through these next pages thoroughly. They contain information on our cancellation policies, conditions of participation, and other valuable information.
Our Policies have been updated. Please read through this entire registration, including our Cancellation and Payment Policies and Waiver completely.
After completing this form you will be asked to pay a deposit to reserve your space.
Adventure Cycling Association is an equal opportunity recreation provider.
On our family-oriented tours, all participants under the age of 18 need to be accompanied by a supervising adult.
Please be sure to read through our information posted on our website about how we are responding to COVID-19 on our tours. For tours starting September 1, 2021 and later, we will be requiring all participants and staff to either be fully vaccinated or receive and submit a negative COVID-19 test within 72 hours of the tour's scheduled departure. Click here to read more.
If you have funds that were deferred from a previous tour, they are now able to be used when you register for your tour online. To access your funds YOU MUST LOG IN TO YOUR MY ADVENTURE CYCLING ACCOUNT with the email you have on your account. If you do not log in, your Tour Credits will not automatically be applied, and your credit card will get charged.
Whether you are currently a member of Adventure Cycling Association or signing up for a tour without a membership in place, all participants will be members by the point of the tour start. Adventure Cycling is a non-profit organization. We’d like to thank you for joining our tour. Your participation will be more than a fun bike trip, but your support goes on to sustain our mission to inspire, empower and connect people to travel by bicycle.
By signing up for one of our tours you are doing so with the understanding that you will be a positive contributor to the success and enjoyment of the tour. For most of our tours (the exceptions being Fully Supported Events and Inn to Inn trips), participants will have a shared responsibility for certain tasks such as being a part of a cooking rotation. Our unique way of running our small group trips can build a group cohesion that makes the experience so much more enjoyable. Our tours are made special by our participants. We thank you for making them so successful. More information on shared cooking can be found in this FAQ.
A deposit is required to complete your registration for a tour. Tour deposits are $200 per person for tours less than 30 days in length, and $700 per person for tours 30 days in length or longer. No deposit is required to sign up for a waitlist.
Payment Schedule: A deposit is due upon your tour registration. Final tour payment is due 90 days prior to tour departure.
Payments for Additional Services: Payments for additional optional services such as special activity fees, transportation fees, and single supplements are due in full at time of participant request. The funds paid for these services follow the cancellation policies below and are part of your total tour funds paid. Please note: additional optional services may be limited and not available on all tours.
Late Payments: If full tour payment has not been received 65 days before the tour departure, and we have not heard from you via phone or email about your full tour payment, your spot on the tour will be canceled and all funds previously paid will be forfeited.
If you must cancel your trip reservation for any reason, it is your responsibility to notify Adventure Cycling Association immediately through your My Adventure Cycling Account, in writing via email to email@example.com or via U.S. mail. Sorry, but we cannot accept cancellations or transfer requests via the phone.
Should you choose to cancel or transfer your tour registration:
|Days Before tour start date||Cancellation Fee / Transfer Options (per person)|
|90 or more||
|89 - 60||
|59 - 30||
|29 - Tour Start||
Transferred funds expire one calendar year after the original tour’s start date. For example, if your tour was scheduled to start in 2022, your funds need to be used on a tour that departs prior to December 31, 2023. If you decide to transfer your registration, but at the time do not know which tour you’d like to transfer the funds to, we will hold your funds as a Tour Credit on your account to be applied at a later date.
Adventure Cycling reserves the right to cancel and combine trips, and will make the determination if a tour will run between 60 and 45 days prior to tour departure. We may cancel a tour at any time due, but not limited to: low signups, health and safety concerns, travel restrictions, or natural disaster. Should Adventure Cycling cancel your scheduled departure, you can:
If you would like, we can turn any part of your refund into a tax-deductible contribution to support the work of Adventure Cycling.
*Tour coupon is not the same as cash, and can only be applied to a future Adventure Cycling tour. Tour coupon is non-refundable and non-transferrable, and expires at the same time as your deferred Tour Credit.
^Deferred funds from a previous tour will return to your deferred funds and available for a future tour. We may substitute an original payment by credit card with a check reimbursement.
No refund will be given for the following:
In order to maintain reasonable tour prices and to support the health of the organization, Adventure Cycling Association can not make exceptions outside of approved COVID-19 related exceptions to this cancellation and transfer policy. We strongly advise travel insurance (outlined below) to cover any risk of your inability to attend the tour.
IMPORTANT NOTE: Avoid purchasing non-refundable travel reservations before receiving confirmation through Adventure Cycling Association that your tour departure is confirmed to run. Adventure Cycling Association is not responsible for any travel costs or cancellation fees related to your getting to/from the start/end points of the tour.
The health and safety of all Adventure Cycling members, tour participants, and community members where we travel, is of the utmost importance to the staff and leadership of Adventure Cycling. We can't wait to tour with you.
Adventure Cycling Association's tours team sincerely wishes for every trip participant to attend and complete the tour of their choice. In an effort to plan for unexpected personal emergencies, health issues, weather, and transportation problems that might cause you to cancel or shorten your trip, travel insurance is strongly advised. Adventure Cycling has partnered with Generali Global Assistance, and you can find out more by visiting adventurecycling.org/travelinsurance.
Upon receipt of your registration, you will receive:
60 days before the tour's start, each participant will receive a Tour Information Packet* via email containing logistical information specific to their particular tour. Maps, swag, and safety triangles are distributed at registration on the first day of your tour.
Go to our online sign-up form now.
*We provide these electronically to make our tours that much more green and to ensure you get this information as soon (and reliably) as possible. If you would still prefer a hard copy mailed to you, you can contact the Tours Department via phone or email after signing up for the tour, and we’d be happy to accommodate.
Questions or concerns? Please contact the Tours Department and we're happy to help!
Please note: You can also download a registration form, print it, fill it out, and send it in. Click here for our mailing address. Or, you can call us at 800.611.8687 and we can send you the proper forms by email, mail, or fax. Reservations cannot be made over the telephone, nor can we hold spaces without a registration form and deposit.