We’re all part of this community. Adventure Cycling’s Guided Tours response to COVID-19 here.

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Current members will receive a $50 discount on all 2020 tours. Please login to verify your membership status to apply your discount. Non-member tour participants will receive a complimentary one-year Adventure Cycling Association membership.

TOUR REGISTRATION

Thank you for your interest in our guided tours! We’ll be glad to have you along! Please read through these next pages thoroughly. They contain information on our cancellation policies, conditions of participation, and other valuable information.

Our Policies have been updated. Please read through this entire registration, including our Cancellation and Payment Policies and Waiver completely.

After completing this form you will be asked to pay a deposit to reserve your space.

Adventure Cycling Association is an equal opportunity recreation provider.

On our family-oriented tours, all participants under the age of 18 need to be accompanied by a supervising adult.

Do you have a Tour Credit to use?

If you have funds that were deferred from a previous tour, they are now able to be used when you register for your tour online. To access your funds YOU MUST LOG IN TO YOUR MY ADVENTURE CYCLING ACCOUNT with the email you have on your account. If you do not log in, your Tour Credits will not automatically be applied, and your credit card will get charged.

MEMBERSHIP & PARTICIPATION

Whether you are currently a member of Adventure Cycling Association or signing up for a tour without a membership in place, all participants will be members by the point of the tour start. Adventure Cycling is a non-profit organization. We’d like to thank you for joining our tour. Your participation will be more than a fun bike trip, but your support goes on to sustain our mission to inspire, empower and connect people to travel by bicycle.

By signing up for one of our tours you are doing so with the understanding that you will be a positive contributor to the success and enjoyment of the tour. For most of our tours (the exceptions being Fully Supported Events and Inn to Inn trips), participants will have a shared responsibility for certain tasks such as being a part of a cooking rotation. Our unique way of running our small group trips can build a group cohesion that makes the experience so much more enjoyable. Our tours are made special by our participants. We thank you for making them so successful. More information on shared cooking can be found in this FAQ.

PAYMENT, CANCELLATIONS & TRANSFERS

2021 Tours

A deposit is required to complete your registration for a tour. No deposit is required to sign up for a waitlist.

Payments

Flexible Deposit: New deposits for tours departing in 2021 are fully refundable until November 30, 2020. After this date, our cancellation policy below will apply. Note: Funds from a previous deferral are not considered new deposits. These funds are fully transferable until November 30, 2020, then will follow the cancellation policy below.

If you must cancel your trip reservation for any reason, it is your responsibility to notify Adventure Cycling Association immediately through your My Adventure Cycling Account, in writing via email to tours@adventurecycling.org or via U.S. mail. Sorry, but we cannot accept cancellations or transfer requests via the phone.

Payment schedule: A deposit is due upon your tour registration. Final tour payment is due 90 days prior to tour departure.

Late Payments: If full tour payment has not been received 60 days before the tour departure, and we have not heard from you via phone or email about your full tour payment, your spot on the tour will be canceled and all funds previously paid will be forfeited.

Participant Cancellation/Transfers:

Should you choose to cancel or transfer your tour registration:

Days Before tour start date Cancellation Fee / Transfer Options (per person)
90 or more
  • Deposit is non-refundable
  • Transfers Allowed, less $100 administrative fee per transfer
89 - 60
  • Total funds paid are non-refundable
  • Transfers Allowed, less $100 administrative fee per transfer
59 - 30
  • Total funds paid are non-refundable
  • Transfers Allowed, less administrative fee of 25% of tour cost per transfer
29 - Tour Start
  • Total funds paid are non-transferable and non-refundable

Transferred funds expire one calendar year after the original tour’s start date. For example, if your tour was scheduled to start in 2021, your funds need to be used on a tour that departs prior to December 31, 2022. If you decide to transfer your registration, but at the time do not know which tour you’d like to transfer the funds to, we can hold your funds as a Tour Credit on your account to be applied at a later date.

Tour Cancellation by Adventure Cycling:

Adventure Cycling reserves the right to cancel and combine trips, and will make the determination if a tour will run between 60 and 45 days prior to tour departure. We may cancel a tour at any time due, but not limited to: low signups, health and safety concerns, travel restrictions, or natural disaster. Should Adventure Cycling cancel your scheduled departure, you can:

  • Transfer or defer 100% of your tour fees to another tour in the same or next calendar year - A $200 tour credit will be available if you are paid in full
  • Transfer 50% of your tour fees to another tour in the same or next calendar year, receive the remaining 50% as a refund
  • Receive a refund of 90% of your tour fees, the remaining 10% is retained by Adventure Cycling as an administrative fee

If you would like, we can turn any part of your refund into a tax-deductible contribution to support the work of Adventure Cycling.

For all cancellations by Participant or Adventure Cycling:

  • Previously deferred funds can not be refunded, but can be held in deferment to be used up to one calendar year after the originally registered tour start date.
  • All fees paid, including special activity fees, transportation fees, and single supplements follow the same terms as above and are included in your ‘total funds’ and ‘tour fees’.
  • Once you have submitted in writing and Adventure Cycling has acknowledged your request, we are unable to make adjustments to your request without additional fees.
  • If the cost of the tour which your tour fees are transferred to is less than the cost of the original tour, the remaining tour fees will be available for a future tour in the same or next calendar year of the original tour.
  • If the cost of the tour which you transfer your fees are transferred to is more than the cost of the original tour, the remaining cost will be due following the payment schedule above.
  • Tour fees can be transferred to another person, but must be requested in writing by the person who has the tour fees attached to their account. Any tour credits received from a transfer of funds is non-transferable to another person.

No refund will be given for the following:

  • Participant's late arrival for a trip
  • If a participant leaves a trip for any reason after the trip start date
  • Food, services, or overnight lodging for which a participant paid but did not use
  • Dissatisfaction with the weather or road conditions
  • If Adventure Cycling cancels the trip after it departs for any reason including health and safety concerns, natural disaster, or other uncontrollable circumstances.

In order to maintain reasonable tour prices and to support the health of the organization, Adventure Cycling Association can not make exceptions outside of COVID-19 related exceptions to this cancellation and transfer policy. We strongly advise travel insurance (outlined below) to cover any risk of your inability to attend the tour.

IMPORTANT NOTE: Avoid purchasing non-refundable travel reservations before receiving confirmation through Adventure Cycling Association that your tour departure is a go. Adventure Cycling Association is not responsible for any travel costs or cancellation fees related to your getting to/from the start/end points of the tour.

The health and safety of all Adventure Cycling members, tour participants, and community members where we travel, is of the utmost importance to the staff and leadership of Adventure Cycling. We can't wait to tour with you again.

Travel Insurance

Adventure Cycling Association's tours team sincerely wishes for every trip participant to attend and complete the tour of their choice. In an effort to plan for unexpected personal emergencies, health issues, weather, and transportation problems that might cause you to cancel or shorten your trip, travel insurance is strongly advised. Adventure Cycling recommends that you purchase travel insurance from TripAssure.

UPON REGISTRATION

Upon receipt of your registration, you will receive:

  • A “Before You Go” booklet to help you prepare yourself and your equipment for the tour.*
  • An emailed Tour Confirmation Invoice

60 days before the tour's start, each participant will receive a Tour Information Packet* via email containing logistical information specific to their particular tour. Maps, swag, and safety triangles are distributed at registration on the first day of your tour.

Go to our online sign-up form now.

*We provide these electronically to make our tours that much more green and to ensure you get this information as soon (and reliably) as possible. If you would still prefer a hard copy mailed to you, you can contact the Tours Department via phone or email after signing up for the tour, and we’d be happy to accommodate.

Questions or concerns? Please contact the Tours Department and we're happy to help!

Please note: You can also download a registration form, print it, fill it out, and send it in. Click here for our mailing address. Or, you can call us at 800.611.8687 and we can send you the proper forms by email, mail, or fax. Reservations cannot be made over the telephone, nor can we hold spaces without a registration form and deposit.

  • The number of participants on a tour may be adjusted in response to demand and facility availability.
  • Adventure Cycling Association is an equal opportunity recreation provider that is an authorized permittee with the U.S. Forest Service, National Park Service, Bureau of Land Management, and departments of transportation. Adventure Cycling Association is working cooperatively with these agencies to secure the appropriate permits.
  • In accordance with Federal law and US Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. (Not all prohibited bases apply to all programs.)
  • To file a complaint of discrimination: write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue SW, Washington, DC 20250-9410, or call 202.720.5964 (voice or TDD). USDA is an equal opportunity provider and employer.