The Executive Assistant enables the effective, efficient, and high performance leadership of Adventure Cycling through supporting the Executive Director, the ACA Board and Committees, and the ACA Executive Team. The Executive Assistant must be creative and enjoy working in an entrepreneurial environment that is mission-driven, results-driven, and community oriented. This position is a nexus to engage communication both vertically and horizontally across the organization.
Roles and Responsibilities:
50% Executive Director Support
- Coordinate the calendar, meetings, and travel schedule of the Executive Director.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating telecommunications.
- Provides a bridge for smooth communication between the Executive Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
30% ACA Board Support
- Serves as the first point of contact for all Board and Committee communication.
Coordinate the schedule, facilities, pre-materials, and all logistics of all Board and Committee meetings.
- Support the Development office in the planning and execution of Board member hosted events and Board member stewardship.
- Enable effective record keeping through written notes for the associated ACA Board and Committee meetings.
- Communicate to Board and Committee members in a timely fashion re: meeting dates, times, and locations.
- Understanding of ACA bylaws and Board policies and procedures and drives/reminds process as appropriate.
- Manage and update the associated Board resources (Board Google Drive).
- Ensure the appropriate resources (physical space, technological resources, snacks, etc.) are available and executed to support various Board and the above listed Committee events.
- Collect, build, and distribute appropriate Board materials, information, and documents, including advance distribution of materials before meetings in electronic/paper format.
- Maintains Board roster, files, and committee minutes for Board and subcommittee membership and meetings.
- Additional Board project or task support as required.
20% Executive Team Support
- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Support the efforts of ACA Executive Team members on projects and initiatives related to organization-wide work or projects.
- Support Executive Team members in Board report content.
- Acts as a communication liaison during organization-wide incidents or when operations are impacted at a multi-department level.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Exceptional written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Accessible, approachable, and welcoming with emotional maturity.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Well developed organizational skills, prioritization, and the ability to anticipate need.< br/> Fluency in the Google Apps suite.
Education and Experience
Candidates should have professional backgrounds in management. Candidate should have 1-2 years previous experience. Bicycling and bicycle touring experience preferred.
Commitment to Diversity, Equity, and Inclusion
Adventure Cycling Association is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We strongly encourage applications from people of color, Indigenous people, immigrants, women, people with disabilities, members of the LGBTQ and other underrepresented and historically marginalized groups. All qualified applicants who share this vision and who have a desire to contribute to our mission are encouraged to apply.
Compensation and Workplace
This position is located at Adventure Cycling’s headquarters in beautiful and bike-friendly Missoula, Montana. Anchored by the University of Montana and nestled in a gorgeous mountain valley along the Clark Fork River, Missoula has been featured on many “best places to live” lists and has a vibrant community life driven by creative people who love to eat, play, live, and work in one of the premier towns of the American West. Excellent benefits include paid time off, holidays, medical, dental, and vision coverage, life insurance, and retirement plan. Adventure Cycling Association is an equal opportunity employer.
Please submit a resume and cover letter directly to www.submittable.com – Executive Assistant
Application deadline: The position is open until filled. We will begin reviewing resumes and requesting interviews August 15, 2021.
Salary Range: $35,000-$38,000
Adventure Cycling serves through its members. Our cycling community encourages and supports countless cyclists each year as they explore the beauty and history of America while tending to their mental and physical well-being. For nearly half a century, Adventure Cycling has created life-changing experiences that deepen appreciation for our country’s diverse cultures, communities, landscapes, and people. As the largest nonprofit cycling organization in the country, we have an impactful voice in policies and programs that advance the safety and accessibility of cycling.
The Adventure Cycling Route Network is the gold standard in cycling networks, incorporating 50,000 miles of meticulously documented bike routes to the most iconic and hidden destinations across the country. We led the effort to create the first official national cycling network: the U.S. Bicycle Route System. Once complete, it will be the largest official cycling route network on earth. And our preeminent bike tour magazine, Adventure Cyclist, supported by more than 50,000 members, is the leading resource for bike travel in America.
For more information, go to www.adventurecycling.org.